Job opportunities (15.3.2023)
Collections & House Officer, NATIONAL TRUST
Are you committed to ensuring the highest possible standards of conservation, presentation and collections management? Would you like to work for one of the National Trust's Treasure Houses with a team of dedicated and enthusiastic professionals focused on creating an inspiring visitor experience? If so, we've got an exciting opportunity for a Collections and House Officer to help us bring to life the history and significance of Osterley – a house 'designed to impress and designed for entertaining'.
Please note that the salary advertised is inclusive of an outer London weighing allowance of £2,828 per annum.
What it's like to work here
Osterley Park and House is one of the most intact Robert Adam designed houses in the country and enjoys a fantastic location just 20 minutes outside of London, so you can travel here by car or public transport. One of the last surviving country estates in London, Osterley Park and House is a vibrant attraction with a huge diversity of things to do. Our high turnaround of visitors means work is fast-paced, and as one of the National Trust's Treasure Houses we are always looking for ways to improve to make our offer world class.
Business and IP Centre Service Manager, BRITISH LIBRARY
The British Library is seeking to appoint a Business & IP Centre Services Manager to lead its team of specialists in the delivery and continuous development of an holistic information and enquiry service to support innovation and entrepreneurship through the British Library's Business & Intellectual Property Centre (BIPC). This will include the development of the service vision and strategy, which will incorporate diverse approaches to user support and the development of information literacy skills.
You will ensure that services are delivered to the highest standard and will continually review and update existing services, providing direction for future service development and contribute to a range of associated projects and initiatives to deliver new and improved services. Providing strong and supportive leadership to your team, you will take an active role in the Reference Services management team in setting the wider strategic direction for the department, representing and promoting both Business & IP and Reference Services within the British Library and externally, working collaboratively with colleagues across the Library to deliver common goals.
The successful candidate will have extensive experience in a library, research or information service and in services to support business and intellectual property in particular, at least part of which will have been in a managerial capacity. You will be able to demonstrate an excellent understanding of the support needs of start-ups, SME's and entrepreneurs allied to strong people, service and change management skills. They must be willing to take on a range of diverse tasks, develop new skills and demonstrate the initiative and ability to thrive in an ever-changing environment.
This represents an exciting opportunity for an experienced information professional to join The British Library in a leadership role that will help to shape the future of its Business and IP services, ensuring their continued relevance in a rapidly changing world. It will also provide the opportunity for the right person to participate in and gain experience of the hugely diverse range of activities that constitute the wider Library.
The Business and IP Centre, and some other Reference Desks, are staffed until 8.00 pm on Mondays to Fridays and until 5.00 pm on Saturdays. The post holder will be required to work one evening a week and one Saturday in four as Duty Officer, as part of their core hours (36 hours per week).
The Duty Officer is responsible for all services in the Reading Rooms at the St Pancras site. These extra hours will be covered by time off in lieu (i.e. a day off in the week for each Saturday worked and a later start when evenings are worked).
As one of the world's great libraries, our duty is to preserve the nation's intellectual memory for the future and make it available to all for research, inspiration and enjoyment. At present we have well over 170 million items, in most known languages, with three million new items added every year. We have manuscripts, maps, newspapers, magazines, prints and drawings, music scores, and patents. We make our collections and programmes available to all. We operate the world's largest document delivery service providing millions of items a year to customers all over the world. What matters to us is that we preserve the national memory and enable knowledge to be created both now and in the future by anyone, anywhere.
In return we offer a competitive salary and a number of excellent benefits. Our pension scheme is one of the most valuable benefits we offer, as our staff can become members of the Alpha Pension Scheme where the Library contributes a minimum of 26.6% (this may be higher dependant on grade. Another significant benefit the Library provides is the provision of a flexible working hours scheme which could allow you to work your hours flexibly over the week and to take up to 5 days flexi leave in a 3 month period. This is on top of 25 days holiday from entry and public and privilege holidays.
Project Manager, VICTORIA & ALBERT MUSEUM
The V&A is gearing up for change. By the summer of 2025, two new sites will have opened to the public in East London, together with the reopening of the transformed Museum of Childhood. Our public offer will be richer, our reach wider and our perspective changed to embrace multi-site and public-facing planning, programming and delivery.
The purpose of the new V&A Redesign Programme is to enable the V&A to expand and evolve across all sites and platforms into a collaborative, innovative and sustainable community of distinctly individual museums.
The V&A Redesign programme aims to make the V&A a more creative, inclusive, collaborative, open and effective family of sites. Each Redesign projects reimagine and transform a V&A experience, service, or operation so that it engages and supports a larger and more diverse audience.
Vice-Chair, WELSH GOVERNMENT
Amgueddfa Cymru – National Museum Wales is seeking a highly motivated individual with a passion for culture and heritage in Wales, and who will bring improved diversity and representation to its Board of Trustees. Could this be you?
Our ideal candidates will:
- demonstrate a commitment to the values and the vision of Amgueddfa Cymru, and an appreciation of its role and purpose as a national organisation in Wales;
- have experience of operating as a senior leader in a complex, multi-disciplinary organisation;
- be able to demonstrate their commitment to strategic, sensitive and collaborative ways of working;
- have a proven commitment to increasing diversity, and promoting well-being, inclusion and equality.
This is a voluntary position, however all reasonable expenses incurred will be reimbursed. Appropriate induction and training will be provided, with mentoring support available for less experienced applicants
If you would like an informal discussion about the role of Vice President, please contact Nicola Guy, Deputy Director, Culture Division, Welsh Government Nicola.Guy@gov.wales or Manon Maragakis, Head of Sponsorship, Culture Division, Welsh Government, firstname.lastname@example.org
Event Manager, NATIONAL PORTRAIT GALLERY
Working pattern: Monday to Friday. Flexibility with working hours is essential as the potholder will be required to work some weekends, early mornings and late nights)
Reporting to the Senior Events Manager, the Events Manager is a key member of the Events team and the wider Development Department at the National Portrait Gallery. The post holder will make a significant contribution to the Gallery's ambitious venue hire income and fundraising events targets and be responsible for managing and delivering well-executed sponsor, client and Gallery hosted events as well as actively promoting the Gallery as a unique entertaining venue.
- Manage and co-ordinate a busy calendar of events autonomously from conception to completion, ensuring all events are commensurate with the reputation of the National Portrait Gallery. This portfolio of events will include breakfasts, private views, dinners and receptions. Tasks include securing the date, contracting the client, conducting in-depth site visits with clients and approved suppliers pre-event, liaising with internal and external stakeholders, writing detailed schedules/briefing/speech notes, running the event and undertaking post-event follow up as necessary.
- Managing the invitation process for internal events, including co-ordinating guest lists with input from across the Gallery, undertaking mailings with support from the Events Officer, processing RSVPs and ensuring all data is accurate on the Gallery's CRM system (Tessitura), and undertaking follow-up tasks post-event when appropriate.
- Overseeing events hosted at the Gallery by our Patrons, Supporters, Corporate Partners and Venue Hire clients; showing the facilities, advising on logistics, suggesting content where required and operating the event on the morning/evening.
- Assisting the Head of Events in the run up to large-scale events and fundraising occasions, by project managing specific elements of the event.
- Monitoring event-specific budgets as set by Head of Events, sourcing competitive quotes from suppliers and maintaining accurate records of expenditure.
This job description is indicative but not exhaustive. As such, in addition to the key accountabilities and responsibilities listed the post holder may be required to perform other duties commensurate with the scope and/or level of the role.
Key Criteria for Success
After 6 months in post, the successful candidate will have:
- Successfully managed events for Corporate Sponsors and Partners during re-opening
- Supported internal and external suppliers at their first events at the Gallery
- Had introduction meetings with other key teams and departments within the Gallery.
- Successfully harnessed the Gallery's CRM system to maintain accurate records.
- Developed a robust understanding of how the Gallery will operate post reopening.
- Proven previous event management experience ideally gained within a heritage or arts organisation.
- Experience of managing client and donor relationships and a strong customer service focus.
- High level of proficiency working with standard business software including MS Office applications (Word, Excel, Outlook, PowerPoint).
- Experience of complex database management, particularly working knowledge of CRM database Tessitura.
- Educated to degree level or equivalent.
- Experience of guest list management
- Experience of fundraising events
- Experience of working with Approved Suppliers
Skills and Attributes
- Outstanding organisational skills, along with and the ability to manage a series of events simultaneously to a very high standard.
- A self-starter with the ability to think on one's feet, be adaptable and reactive and recognise when changes need to be made in a moment's notice.
- Strong analytical forward planning skills and the ability to think ahead and plan for the long term as well as to deliver on a day-to-day basis.
- Ability to work independently as well as collaboratively with colleagues within Development and across the Gallery.
- Demonstrates passion and approaches all work in an enthusiastic way.
Director of Programme, Barnsley Civic
This post is part of our brand-new senior leadership team, which has the freedom and potential to shape the future of the organisation, transform the venue and all it offers, and make a huge impact on Barnsley.
As a Senior Leadership Team member, you will work closely with the Chief Executive Officer, Director of Communications and Development, and our Gallery Curator.
This is a brilliant opportunity for a talented individual who may have been working as a programme coordinator or assistant/ associate producer to step into a senior role and lead a programme and team.
We are looking for the right person for this role, someone with the passion to make things happen, a commitment to change and development, and the determination to see things through.
You don't have to tick every box of our criteria or have experience in every aspect of the role, we can help you fill in the gaps. More important to us, is that we recruit an ambitious and future-focused individual, with huge enthusiasm for our work, who believes in what we do, and who can motivate and inspire others.
Administrator, Association for Art History, ASSOCIATION FOR ART HISTORY
Since 1974 the Association for Art History has championed art history and visual culture and supported those engaged with those subjects. The Association leads the collective effort in the UK to advance the study and professional practice of art history. We connect those engaged with art history, and we advocate on behalf of the subject, stressing its importance in a well-rounded education and influencing relevant policy.
Through our programmes, networks, membership, grants and publications, we celebrate and promote the value of art history and visual culture today. We bring people together to share knowledge and inspire new ideas, supporting a broad and diverse art history community.
About the Role
The Administrator is responsible for processing memberships, providing support to the CEO and taking care of office administration. The post reports to the CEO, and the incumbent works regularly with other members of the team.
- Facilitate all aspects of managing the office including checking various dedicated Outlook Inboxes, answering email and phone inquiries, booking rooms, ordering office supplies, collecting and posting mail, and other related tasks.
- Provide PA support to the CEO
- Process new and renewal membership applications and log data into the database. Liaise with the Membership Manager regarding membership inquiries or issues; and assist with queries and membership communications, as needed.
- Assist Membership Manager with running monthly Direct Debit collections, as needed.
- Assist with social media posts as needed, working with the Head of Communications and Marketing.
- Update the AAH website as requested by the CEO or working with the Head of Communications and Marketing.
- Liaise with the Head of Programmes regarding event bookings.
- Assist with any other appropriate tasks that may be required, such as setting and taking notes at meetings and creating reports/spreadsheets.
Office Software and Packages: Access CharityCRM, MS Word, MS Excel, Mailchimp, WordPress, Twitter, Facebook, Outlook, Eventbrite.
EA to the Director of People and Culture, SCIENCE MUSEUM GROUP
Are you an experienced high-level Assistant who is interested in working in an unique environment? Keen to join a department driven to make a difference in terms of equity, diversity and inclusion?
About the role
As Executive Assistant to the Director of People and Culture (P&C) you will have an intimate viewpoint of the organisation and the 5 museums within the Group. Diligently supporting the Director, you will remain close to key initiatives such as diversity and inclusion, talent development, and colleague engagement; all working toward endorsing a great working experience across the Science Museum Group.
Managing a complex diary and inbox for the Director, you will also lead the organisation, support and minuting of committees and other instrumental meetings. The glue to the efficient management of a proactive and inspired office, you will communicate on behalf of the Director with key external contacts, such as Trustees, and with colleagues at all levels across the organisation.
The role has real scope for impact - consisting of managing a complex and diverse workload to tight deadlines, and with your own projects to lead. Using your expert judgement, you will proactively manage the correspondence and schedule of the Director, to ensure the skilful co-ordination of their activities across the Group
Download the Vacancy Information Pack file under 'Attachments' on this vacancy listing on the Science Museum Group website for more details about the role and the application process.
Highly proactive and confident working with colleagues across all levels of the organisation, as well as the offices of high-profile external leaders - You have exceptional interpersonal and communications skills to maintain positive working relationships with stakeholders at all levels.
With extensive experience of prioritising and managing multiple and conflicting tasks, diaries and deadlines; responding flexibly to requests, you have a pre-emptive approach to time management that of your own as well as others.
You have demonstrable skills to take minutes, ideally for board level audiences, to a professional, accurate standard; with the capacity to produce minutes in a timely manner and convert technical jargon to relevant audiences. Resourceful by nature, you can take the reins to draw together people and resources needed to make things happen, with little supervision.
Crucially, you will be highly organised and efficient, with good attention to detail, and an ability to show tact and discretion.
Don't feel you meet all the criteria? We welcome you to apply even if your experience doesn't match perfectly. With your transferable skills, you could be the right candidate for this, or other opportunities that we have.